Vacancy Details
Job details
Job industry : HR/Admin/PM/IR/Training
Job segment : Admin/Facilities Mgmt
Job role : Admin/Facilities Exec.
Job skill : Word/Excel/Power Point/Outlook/Internet/Access
Position vacant : Human Resources Administrative Assistant
Job location : New YorkNew York
Job details
Company name : Synergos
Minimum experience : 2 years
Maximum experience : 4 years
Job type : short term
Gross pay : US$ 20.00 Hourly
Job posted : Sep 06, 2007
Job view count : 2553
Job description
Job description: Provides administrative assistance in the areas of employment, salary and benefits administration and other employee relations events. Records and research data and furnishes reports through our HR program. Provides front desk and administrative support to the Manager and supports the Operations team when necessary.

Specific Responsibilities:

Human Resources
  • Updates company policy’s and procedure
  • Researches compensation, benefit and other comparative data for Management Committee each year.
  • Researches ongoing information for international benefits administration.
  • Coordinates the administration of the compensation program and monitors the performance appraisal process.
  • Coordinates recruitment efforts for exempt and nonexempt staff by screening resumes and scheduling interviews and performing reference checks when appropriate.
  • Handles and coordinates the Intern’s Program of the company
  • Prepares offer letters, Performance Action Form (PAFs) and other correspondence for Associate Director’s signature.
  • Prepare new employee orientations and ensuring that all requirements for a new staff members are fulfilled
  • Schedules orientation sessions with other departments to ensure all new staff are familiarized with all programs of the organization.
  • Enrolls all new staff members into our benefits programs.
  • Assists staff members on benefit related inquiries and needs
  • Purchases, monitors and distributes transit checks to staff, interns and consultants
  • Manages the attendance and vacation updates for all staff members.
  • Collects and validates time sheets and submits to Finance for posting
  • Coordinates with Finance for all accounting payroll entries for payments
  • Supports department or division initiatives through project coordination, report/presentations, data compilation and others
  • Handles the Human Resources Information System (HRIS) Abra Suite
  • Initiates or responds to e-mail as appropriate for departmental business.
  • Reviews and prepares expense reports for Human Resources
  • Maintains all personnel files, payroll transactions and contracts
  • Performs other tasks as assigned by the Manager.
Job duties: Front Desk Duties:
  • Meets and greets all visitors and ensures the appropriate staff person is contacted.
  • Answers the general telephone and general mailbox when necessary.
  • Takes daily attendance of Synergos staff.
  • Receives all incoming deliveries and documents and ensures the timely delivery to recipients
  • Sorts and distributes mail and incoming fax
  • Records all incoming checks from donors and provides copies to Development and corresponding program and ensures that the check is routed directly to Finance
  • Manages the express mail and messenger services at front desk.
  • Manages and responds to Synergos general e-mail
  • Updates and distribute personnel listings on a monthly basis.
Req. candidate profile :
  • Proficient in the use of Word/Excel/Power Point/Outlook/Internet/Access
  • Committed to the Synergos Values
  • Ability to carry out assigned projects to completion.
  • Communicate effectively both verbally and in writing.
  • Establish and maintain solid relationships with visitors, staff members and vendors.
  • Maintain confidential and sensitive information.
  • Ability to follow instruction.
  • Ability to listen and ascertain the needs of staff.
  • Ability to communicate accurate information concerning policies and procedures.
  • Articulate, courteous, tactful and presents a neat appearance.
  • Some knowledge of current trends and practices of human resource administration.
  • Pays attention to detail.
How to apply : Register to view
Third party mediation allowed : No
Telecommute : No
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