The Jewish Board of Family and Children's Services (JBFCS), one of the nation's premier mental health and social service agencies, is looking for a full-time (35 hour per week) Administrative Assistant for the Human Resources Department.
The Administrative Assistant has primary responsibility to the Director of Human Resources. S/he also provides overall support to the Human Resources Department in a wide variety of areas and provides support to any of the disciplines as directed.
For Director of Human Resources:
Coordinate director's daily schedule and make appointments.
Answer and screen director's telephone calls.
Open and review director's incoming mail; prepare draft responses as needed; pull and attach relative information to incoming mail.
Compose and type routine correspondence including e-mail and faxes and make copies of correspondence or other printed materials for the director.
Maintain and monitor employee personal files.
Meet and greet scheduled visitors and employees into the department; direct visitors to the appropriate Human Resource representative; and provide the visitors with procedural advice and forms as needed.
Assist with all audits. Coordinate data in response to audits from OMH, OMRDD, OFCS, and other government organizations.
Schedule orientation sessions and book conference rooms.
Coordinate and arrange department meetings; prepare agendas; and reserve conference rooms.
Conduct employee reference checking.
Process AP-1's and monitor department's budget.
Answer and provide procedural advice to callers on the 1400 line.
Assist Senior HR Associate at bi-monthly orientation: process ID's, fingerprinting and coordinate new hire paperwork.
Open, sort, and route department's incoming mail.
Monitor Debit Card Account.
Enter various employment related information into Cyborg system.
Monitor department's attendance/absences and submit timesheets to department director for approval.
Other duties as assigned.
Req. candidate profile :
BA preferred. Minimum of two years HR experience. Strong experience with MS Word & Excel. Excellent organizational, communication, and filing skills. Strong attention to detail. Confidentiality a must.